Regarding finding the perfect task management app, two names often stand out—Todoist and Things.
Both apps offer a robust range of features, from handling daily tasks to creating extensive task lists, and each brings a unique experience to task management. If you’re considering which one might suit your needs, here’s a breakdown of how they compare regarding user experience, features, and flexibility.
Plus, in the end, we’ll introduce a powerful alternative that could meet even more complex needs.
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Key Differences
1. User Experience and Interface
Both Todoist and Things are known for their clean, user-friendly interfaces. Todoist’s design is straightforward and flexible, making it great for managing anything from personal tasks to professional projects. Things, on the other hand, is aesthetically pleasing and simple, making it an ideal choice for users who prefer a visually engaging experience.
• Todoist: Works on various devices and syncs across platforms, including Android, iOS, Windows, and Mac. Its interface is easy to navigate and offers customization for a more personalized approach.
• Things: Known for its Apple-centric design, Things is available only on Apple devices, including the iPhone, iPad, Apple Watch, and Mac. The design feels native to Apple users, which creates a smooth user experience.
2. Task Management Features
When it comes to managing tasks, both apps provide essential tools, but they excel in different areas.
Todoist Features:
1. Calendar Events: Integrates seamlessly with Google Calendar to view your tasks in calendar form, enabling easy tracking of project deadlines and daily tasks.
2. Smart Filters: Offers custom filters that help you organize tasks by priority, project, or even location-based reminders for those on the go.
3. Collaborative Features: Great for work teams, Todoist allows you to assign tasks to team members and provides task durations to better manage time.
Things Features:
1. Natural Language Input: Quickly add tasks and due dates with intuitive, natural language processing, making it easy to input tasks like “Report due tomorrow” without fuss.
2. Project Planning: Things shines when creating tasks within a project, allowing you to break down personal projects into smaller steps for clarity.
3. Apple Watch Integration: Things’ Apple Watch app gives you a quick view of your to-do list right on your wrist, perfect for Apple users who rely on their watch for reminders.
Task List and Organization
One of the main reasons people love Todoist and Things is their ability to create detailed to-do lists, helping users stay on top of tasks.
1. Todoist Task Organization:
• Allows you to create multiple task lists and even separate lists within projects, letting you tailor each project to your needs.
• It provides reminders for overdue tasks, ensuring nothing falls through the cracks.
• With keyboard shortcuts and custom filters, Todoist is perfect for organizing a wide range of projects and tracking each step’s progress.
2. Things Task Organization:
• Things allows users to organize tasks into projects and provides location-based reminders, which is helpful for tasks that need to be completed at specific locations.
• The intuitive interface and casual user-friendly design make Things ideal for personal projects or simple day-to-day planning.
• Things’ unique approach to task lists means tasks can be arranged by the time of day or due date, giving you a clear view of what’s next.
Reminders and Notifications
Effective task management apps need reliable reminder notifications to keep users on track.
• Todoist: Offers location-based reminders, and users can set up task reminders based on the time of day to keep up with critical deadlines.
• Things: Provides reminder notifications that sync across Apple devices. While it lacks location-based reminders, Things is perfect for users who rely on an organized reminder system that follows them from phone to watch to desktop.
Comparing Pricing Plans
Understanding the pricing models for Todoist and Things is essential in deciding which tool is right for your needs.
1. Todoist: Offers both free and premium subscription plans, which include access to advanced features like task reminders, project sharing, and collaborative features. The free version of Todoist is quite comprehensive and is ideal for users who need basic features without the expense. Upgrading to Todoist’s premium subscription unlocks additional features, like seamless integration with other apps (Google Calendar, Google Tasks), task durations, and more custom filter options.
2. Things: Does not offer a free version but requires a one-time purchase per device. While this can add up if you’re using multiple Apple devices, the premium plan provides access to all of Things’ features and updates.
Who Are Todoist and Things Best For?
Todoist and Things cater to different user preferences and workflows, so let’s break down which types of users may find each app more suitable.
Todoist:
• Collaborative Projects: Thanks to its collaborative features, Todoist is ideal for teams or work projects that require task assignments and coordination across users.
• Cross-Device Compatibility: Todoist’s compatibility across Android, Windows, and iOS makes it a flexible choice for anyone needing access on various devices.
• Advanced Users: Todoist’s wide range of features and customizable filters are ideal for users who need an advanced approach to task management and a more comprehensive productivity tool.
Things:
• Apple Ecosystem Users: Things is perfect for Apple devotees, with seamless integration across all Apple devices, including the Apple Watch.
• Casual and Personal Use: Things is straightforward, with essential features for casual users who are looking to manage personal tasks rather than complex projects.
• Personal Projects: With its visual approach and daily tasks organization, Things is excellent for users who want a focused, personal task management tool.
Todoist vs. Things: Key Similarities
1. Intuitive Design: Both apps offer a clean, user-friendly interface designed for easy task tracking and planning.
2. Task Management Capabilities: With task lists, reminders, and project views, both Todoist and Things make it simple to manage daily tasks.
3. Productivity Focus: Whether for personal tasks or professional work, both tools offer productivity-enhancing features like custom filters and task reminders.
BeforeSunset AI: A Better Alternative for Advanced Users
For users who need a bit more than what Todoist or Things can provide, BeforeSunset AI offers a sophisticated approach to project and task management. BeforeSunset AI combines intuitive task management with powerful tools for business planning, team collaboration, and productivity analytics.
Why Consider BeforeSunset AI?
1. Unlimited Boards and Task Lists: BeforeSunset AI allows you to manage multiple projects without limits, making it perfect for larger teams with extensive tasks.
2. Advanced Scheduling and Task Reminders: With smart reminders, BeforeSunset AI helps you stay on track across complex projects and provides features like keyboard shortcuts, making it easier to plan and delegate tasks.
3. Personal and Professional Use: BeforeSunset AI’s approach is flexible enough for both personal task management and larger business needs.
Choosing the Right Tool
When selecting a task manager app, it’s essential to consider your unique needs and preferences. Todoist is a powerful tool for users who need advanced features and collaborative options, while Things is great for those who prioritize simplicity and integration within the Apple ecosystem. However, for users or teams looking for something beyond basic features—especially if handling larger teams or projects—BeforeSunset AI might be the ideal solution.
1. Todoist: Best for users seeking a feature-rich experience and the ability to collaborate across various devices and platforms.
2. Things: Best for Apple users who need a visually streamlined task manager focused on personal projects and simple task lists.
3. BeforeSunset AI: Best for users who need unlimited task management features, advanced scheduling tools, and an all-in-one platform for professional and personal use.
Whether you’re managing complex projects, tracking personal tasks, or planning for team collaboration, each tool has something unique to offer. Evaluate your needs, try out a few options, and see which app fits best with your task management style.
Conclusion
While Todoist and Things remain excellent choices for task management, BeforeSunset AI provides a more advanced option for users who need broader project management capabilities. If you find yourself juggling multiple tasks, projects, or teams, BeforeSunset AI’s seamless integration and user-friendly interface make it an ideal alternative.